70: Associate, Human Resources (Contract)

Who are we?

Credit Valley Conservation is one of Ontario’s 36 conservation authorities dedicated to protecting, restoring and enhancing our local natural environment. We care for the Credit River, its streams and tributaries from the headwaters in Orangeville to the shores of Lake Ontario in Mississauga. We are scientists, engineers, researchers, educators, environmentalists, stewards, planners, foresters, recreation experts and much more. We create connections between people and nature, knowledge and action. We inspire appreciation for the role of nature in keeping people connected, healthy and happy. We’re leaders and explorers. We are professional and we’re inspired. We know our stuff, and we work every day to make a difference.

Who are you?

You want to be part of an organization with an environmental goal. You get up every day and go to work with purpose. You accept that you may not change the world, but you’ll try to make an impact in your corner. You like to partner with skilled people across many professions. It’s as natural for you think about the outdoors as it is to think out of the box. You’re passionate, responsible and approachable. You do what’s right, not just what’s easy. You care, and it shows.

Why work for us?

We offer competitive public sector pay. We’re members of the Ontario Municipal Employees Retirement System (OMERS) pension fund. We find time to have fun and celebrate successes. You’ll know your co-workers by name and will make fast friends. You’ll like being at work.

Summary of Functions

This position is responsible for supporting all human resources functions including payroll administration, recruitment, learning and development, performance management, employee relations, and corporate initiatives.

Anticipated Start and End Dates: February 7, 2022 – August 5, 2022 (35 hours/week)

Annual Salary Starting At: $54,453

Eligibility Requirements

Education

  • Post-secondary education in Human Resources or a related field
  • Certified Human Resources Professional (CHRP) or Payroll Compliance Practitioner (PCP) designation an asset

Experience

  • A minimum of two years of professional experience working within the Human Resources field
  • Experience processing payroll or providing support for payroll is preferred

Knowledge, Skills and Ability

  • Proficiency in Human Resources Information Systems (HRIS) and Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Knowledge of all applicable employment legislation (Employment Standards Act, WSIB, Human Rights)
  • Knowledge of payroll processes and payroll compliance
  • Strong organization skills and attention to detail
  • Flexibility and willingness to adjust quickly to changing priorities
  • Demonstrated ability to maintain confidentiality and deal with issues in a sensitive, professional manner
  • Excellent teamwork and customer service skills, including the ability to work respectfully and inclusively with diverse stakeholders
  • Strong communication, written, and verbal skills
  • Excellent interpersonal skills with demonstrated ability to build strong relationships
  • Ability to work under pressure with a sense of urgency, while maintaining a level head and a high level of quality
  • Able to work in a collaborative work environment with a passion for sharing knowledge and ideas with others

Summary of Major Tasks

Recruitment, Selection, and Onboarding

  • Prepare and posting competition notices, scheduling and conducting interviews, conducting reference checks, maintaining competition files, writing offer letters and negotiating employment offers, and sending regret notices
  • Coordinate casual recruiting process and participate in Career Fairs as necessary
  • Conduct orientation sessions introducing new employees to CVC’s Human Resources policies and programs as required
  • Coordinate the funding program and prepare applications for grant and special employment funding programs and liaise with funding partners and ensure submission deadlines are met
  • Seek out funding sources and provide follow-up as required

Payroll Processing

  • Responsible for the preparation and processing of biweekly payroll for over 200 employees
  • Maintain payroll information by collecting, categorizing and preparing for payroll to process
  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Calculate salary adjustments, calculate and process retroactive payments, prorate deductions accordingly (i.e. OMERS deductions, benefit premiums, etc.)
  • Follow procedures in terms of processing various leaves of absences (maternity, parental, Short-Term Disability), terminations, ROEs, etc.
  • Reconcile payroll prior to transmission and validate confirmed reports
  • Spot-check registers to ensure employee remittances are accurate
  • Determine and enter exemptions, adjustments, and deductions
  • Resolve payroll discrepancies by collecting and analyzing information
  • Maintain payroll operations by following policies and procedures
  • Provide timely responses with a sense of urgency to both active and inactive employees regarding any payroll related information
  • Provide solutions and options for employees when payroll errors are found

Administrative Duties

  • Responsible for accurate and timely HRIS data entry
  • Ensure current and new employees are registered for legislated training on HR downloads
  • Maintain human resources filing systems and electronic filing
  • Track employee statuses including probationary employees, contracts etc. and follow up with status’s with supervisors and directors regarding terminations, contract renewals and probationary periods
  • Manage CVC’s uniform process and liaise with external vendor as required (remove terminated employees from points store, add new hires to points store, send updated spreadsheets to vendor on an annual basis, escalate any issues with orders or purchases)

Support Corporate Initiatives

  • Support and maintain a workplace culture that attracts, nurtures and retains talent through innovative human resources policies and practices
  • Participate in committees and working groups as required
  • Provide courteous, accurate and timely information in response to employee and public inquiries
  • Participate in HR on the Road and visit CVC’s other locations monthly
  • Offer advice to and consult with staff regarding workplace issues or sensitive topics.
  • Other duties and projects as appropriate to the position.
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