22-58: Senior Coordinator, Capital Projects

Who are we?

Credit Valley Conservation is one of Ontario’s 36 conservation authorities dedicated to protecting, restoring and enhancing our local natural environment. We care for the Credit River, its streams and tributaries from the headwaters in Orangeville to the shores of Lake Ontario in Mississauga. We are scientists, engineers, researchers, educators, environmentalists, stewards, planners, foresters, recreation experts and much more. We create connections between people and nature, knowledge and action. We inspire appreciation for the role of nature in keeping people connected, healthy and happy. We’re leaders and explorers. We are professional and we’re inspired. We know our stuff, and we work every day to make a difference.

Who are you?

You want to be part of an organization with an environmental goal. You get up every day and go to work with purpose. You accept that you may not change the world, but you’ll try to make an impact in your corner. You like to partner with skilled people across many professions. It’s as natural for you think about the outdoors as it is to think out of the box. You’re passionate, responsible and approachable. You do what’s right, not just what’s easy. You care, and it shows.

Why work for us?

We offer competitive public sector pay. We have a good employee benefits program. We’re members of the Ontario Municipal Employees Retirement System (OMERS) pension fund. We have flexible work hours for many positions. We find time to have fun and celebrate successes. You’ll have free access to our parks and discounts on recreational equipment rentals. You’ll know your co-workers by name and will make fast friends. You’ll like being at work.

 

Summary of Functions

This position is responsible for supporting the delivery of CVC’s Capital Projects and Assets program, including coordination of design, budgeting, permitting and construction processes for strategic capital infrastructure investments at CVC conservation areas. Reporting to the Manager, Capital Projects and Assets, the primary workplan directives for this position will involve coordinating detailed design, permitting and construction administration for new facilities, including the Belfountain Conservation Area (Phase II) Visitors Centre, Head Office Operations and Storage Building, Ken Whillans Conservation Area Washroom and Staff building and future proposed facilities for Island Lake Conservation Area.

Eligibility Requirements

Education

  • Bachelor’s Degree in Landscape Architecture, Engineering, Planning/Urban Design, Architecture or Geography/Environmental Mgmt. or an equivalent combination of education and experience
  • Valid “G” License
  • Certifications in Project Management, Construction Administration or Asset Management, be considered an asset

Experience

  • Six years’ experience in a similar role
  • Experience in capital project planning and implementation
  • Experience working with, and management of, engineering and design consultant services
  • Experience with permit acquisition and agency approvals

Knowledge, Skills and Ability

  • Microsoft Office Suite
  • Knowledge of capital project planning and delivery, contract and construction administration, procurement standards, permitting, budget, cost estimation, and health and safety protocols
  • Working Knowledge of relevant legislation, including the Conservation Authorities Act, Construction Act, Planning Act, Endangered Species act, NEPDA, etc.
  • Very good understanding of municipal planning and approvals processes, including Official Plan and Zoning By-Laws and amendments, Site Plan Approvals, Development Charges, Building Permits (Ontario Building Code)
  • Knowledge of Green Building Standards and related certifications would be considered an asset
  • Demonstrated organizational and project management skills
  • Excellent communication and interpersonal skills
  • Excellent leadership skills and supervisory skills

Summary of Major Tasks

Planning and Project Management

  • Prepare and coordinate prioritized list of annual projects based on direction from the Manager and/or corporate strategic directives
  • Draft project workplans, schedules and class costs estimates for assigned projects
  • Set up project records and manage and populate all related files and databases
  • Prepare reports, analyses and project memos as required
  • Lead and/or participate in project and departmental meetings; organize and attend site meetings
  • Prepare and circulate meeting minutes and actions
  • Prepare Board Reports for project reporting and contract approvals
  • Working with corporate team, coordinate communication activities for assigned capital projects (e.g. site signage, website and social media updates, mail outs, enquiries/responses)

 Design and Approvals

  • Coordinate internal and external stakeholder input for capital projects (e.g. public information sessions, technical steering committees, etc.)
  • Liaise with approval agencies (e.g. Municipal, NEC, MECP, DFO, etc.) through design and planning stages of capital projects
  • Identify and obtain required permits and authorizations and manage critical path approvals
  • Manage issue and appeal resolutions in approvals process
  • Manage consultant services and design vendors (landscape architecture, engineering, surveying, etc.), direct workplans, deliverables
  • Coordinate design and engineering processes through all stages of capital project development (conceptual & design development, detailed design, tender and as-built)
  • Review and comment on draft design drawings and briefs
  • Coordinate circulations for commenting and manage iterative changes
  • Support decision-making processes with CVC management and finance
  • Ensure compliance with permitting and approvals, including monitoring and reporting

Contract and Procurement Management

  • Develop and manage procurement processes for design and construction services in accordance with CVC policy and industry best practice
  • Draft and issue RFP, RFT, RFQ, RFPQ and EOI document packages
  • Manage tender and proposal procedures through CVC’s electronic bidding platform
  • Coordinate legal review and CVC management review where necessary
  • Manage vendor communication and issue bid addenda where required
  • Coordinate bid evaluation committees and decision-making processes
  • Evaluate and score bids; communicate with vendors, including bid debrief meetings
  • Prepare Contract documents (CCDC Construction Contracts, Professional Services Contracts, Division 1 Specifications, etc.)
  • Issue and manage contract awards and internal purchase requisition pro
  • Coordinate Vendor Management evaluation for assigned capital projects
  • Maintain and update cost estimates and budgets based on contract award values

Construction Administration

  • Manage lifecycle of construction contracts for assigned capital projects and act as primary CVC contact, including in the role of designated staff/consultant role under CCDC contracts
  • Exercise budget and schedule control through diligent monitoring of progress and site decisions
  • Coordinate site meetings, monitor construction progress and maintain detailed records
  • Facilitate regular communication with site supervisor and coordinate issue resolution
  • Coordinate design consultant inspections, reviews and payment certifications
  • Review and coordinate Progress Payments in accordance with prompt payment requirements of the Construction Act
  • Prepare and coordinate Change Orders, Contemplated Change Orders and Change Directives
  • Review and forward for approval invoices relevant to assigned capital project
  • Provide regular updates on construction progress including reports, memos or presentations as required
  • Administer project close out, including payment holdbacks, warranty inspection and remedial items, as-built drawings/records, maintenance and operation plans, specification documents, and asset information
  • Integrate capital project into CVC asset management system and planning, including identification of EUL, lifecycle events (SOGR)

Vaccine Policy

New employees are required to be fully vaccinated against COVID-19 as defined by the Ministry of Health as a condition of employment and must have satisfied the full post vaccination period required to ensure vaccination efficacy. The requirement to be fully vaccinated is subject to the Ontario Human Rights Code.  If you are not fully vaccinated, a documented medical reason provided by a physician or registered nurse and time period for the medical reason may be accepted.

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